New Job opportunity: Office Assistant

EGVIAfor2Zero is a European association dedicated to advancing research and innovation in decarbonisation of road transport. Committed to fostering collaboration between the research community and industry, we are seeking a proactive and organised Office Assistant to join our team and contribute to the smooth operation of our office, located on Avenue de Cortenbergh, 66, 1000 Brussels.

Responsibilities:
As an Office Assistant, you will be responsible for a variety of administrative tasks, providing essential support to our dynamic team. Your key responsibilities will include:

General administrative tasks:
• Handling email, files, mailings, deliveries, …
• Coordinating calendars.
• Generating and distributing memos, letters, forms, and drafting other documents.
• Support the preparation, organisation, minutes and post event activities related to internal meetings (General Assembly meetings, internal brokerage events …)

Front desk:
• Greeting visitors as needed.

Office maintenance:
• Assisting in organising and maintaining office common areas.
• Ordering and overseeing office supplies and food deliveries for group meetings.

Travel coordination:
• Coordinating international travel arrangements.

Event support:
• Providing ad hoc support for on-site and off-site events.
• Participating in external fairs and ensuring the visibility of the association.

Communication support:
• Assisting in slides drafting and communication with members.

Qualifications:
Education:
• Minimum of a high school diploma; additional education in office administration or related field is a plus.
Experience:
• Proven experience – at least 2-3 years – in working in an office environment, performing administrative tasks, and providing support to colleagues.
• Event planning / expenses coordination / developing internal processes experience is an advantage.

Skills:
• English at advanced level, French is an asset.
• Strong organisational, multitasking and time-management
• Excellent written and verbal communication and interpersonal skills.
• Impeccable attention to detail.
• Proficient computer skills and ability to operate general office equipment.
• Proficient in Microsoft Office Suite.
• Ability to handle confidential information with discretion.
• Proactive and solution-oriented mindset.
• Ability to work well under limited supervision.

Benefits and work conditions
• Half-time contract (19 hours/week)
• Office located in Brussels, home office possible under conditions to be discussed
• Salary range (gross salary for 19 hours) – € 15 000 to € 18 000 yearly, depending on experience
• Benefits in kind, such as meal vouchers
• Occasional travel

Expected starting date: February 2025

How to Apply:
If you are an enthusiastic individual with a passion for administrative excellence and want to contribute to the success of our associations, please submit your CV and a cover letter detailing your relevant experience to lucie.beaumel@egvia.eu
Application deadline: 9th January 2025